US Synthetic, a ChampionX company has an immediate need for an Executive Assistant located in Orem, UT. The Executive Assistant requires an ability to assist in high-level and important day to day work of the President and Senior Leadership Team. It requires someone with the ability to stay calm and focused in stressful situations and to make decisions that may have a large impact on the organization. This position handles details of a confidential nature.

This job will close 6/2/2022

US Synthetic - Executive Assistant

What We Do:

https://youtu.be/h0E-r_KS-CU

Sign Up For a Tour:

https://www.championx.com/education-and-trainings/diamond-technologies-education/us-synthetic-tour/

What’s in it For You:

• The ability to make an impact and shape your career with a company that is passionate about growth


• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best


• Thrive in a company that values sustainability, drives a safety-focused culture, and empowers its employees through continuous improvement


• Comprehensive benefits package starting at day 1 of employment – medical, dental, vision, matching 401k, and more!

What You Will Do:

• Support the President of US Synthetic in all daily tasks including but not limited to:

o Manage and maintain President’s calendar

o Receive and make phone calls

o Aid with projects and Research/gather information as requested

o Receive and send emails in behalf of President

§ Manage inbox and outbox of President

o Frequently communicate and coordinate with Corporate officers and staff

o Arrange travel

• Help President prep for meetings

o Prepare and send agendas to Executive Team

o Compile and/or prepare presentations for Executive team meetings, including monthly company meetings, sales and operations meetings, and strategy meetings

o Capture discussion topics and action items

o Take minutes and note assigned action items

o Follow up on action items with Executives

• Manage the Executive Team calendar


• Help assemble and deliver weekly and monthly operations report to corporate leaders


• Assemble financial and business metrics for operations meetings


• Prep rooms, arrange catering, internet log-ins etc. for visitors and customers


• Schedule use of the Executive Conference Room

o Keep materials stocked and maintain organization

• Arrange travel for employees as requested


• Occasionally travel for trainings or with Executive Team


• Build, maintain and improve world-class executive administration systems


• Occasionally attend to off-hour requests


• Any other tasks as requested


• Follow all company policies (Attendance, No Tobacco Products on Campus, Illegal Drug & Alcohol, Family Medical Leave Act, Personal Appearance, Personal Electronic Devices, Vacation & Personal Time, etc.)

Minimum Qualifications:

• Associates or bachelor’s degree


• 3+ years administrative experience


• Immigration sponsorship not available for this role

Physical Demands:

• Occasionally sit for long periods of time in meetings


• Substantial walking with visitors as needed


• Light lifting


• Use of safety equipment (Safety glasses)

Preferred Qualifications:

• Intermediate to advanced computer skills, i.e. MS Office; Outlook, Word, Excel, PowerPoint, Publisher, etc.


• Professional writing, editing and note-taking skills


• Ability to work well with people in a support position & co-located, open office area


• High integrity and able to work in confidential situations and correspondence


• Amiable nature, level-headed


• Able to see and solve problems as they arise


• Organization skills, ability to stay on task and keep a schedule


• Good interpersonal skills


• Travel arrangement


• Expense reporting


• Time management

About Champion X

ChampionX is a global leader in providing chemistry programs and services, drilling technology, artificial lift solutions, and automation technologies for the upstream and midstream oil and gas industry. Our world-class safety culture fuels our purpose to improve lives through our commitment to deliver sustainable operations.

Our Commitment to Diversity and Inclusion

At ChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.