Research Program Assistant II - Baltimore - job 1196685

Date: 09/12/2021

City: Baltimore, Maryland

Salary: $20 per hour

Employment type: Full-time


The Gynecology and Obstetrics Department is seeking a Research Assistant II who will work closely with the Principal Investigator providing support and coordinating clinical activities for a multi-faceted research team to ensure a smoothly functioning office, laboratory, and good patient relations.



Specific Duties & Responsibilities:

Overall Administrative Duties



Provide routine information to callers, relay messages, and follow-up on correspondence until resolved

Manage electronic schedules

Assist with travel and accommodation arrangements for physicians and other team members

Assist with office and laboratory organization

Assist with copying, faxing, scanning documents

Screen incoming documentation and messages, determine priorities, and ensure appropriate actions

Email, fax or mail items, as appropriate

Send correspondence to referring physicians when patients cancel or don't show, and send thank you letters for patient referrals



Clinical Research



Give information about clinical trials to potential new participants.

Along with other team members, help maintain electronic database containing specimen and clinical trial information

Pick up investigational drug from the Oncology Pharmacy and deliver to the clinic

Troubleshoot clinical and research billing issues with the Hospital and Clinical Practice Association charges

Print and mail directions, maps, clinic notes, and other clinic specific information to new study patients

Schedule appointments for potential new participants and study visits for patients on the clinical trials.

Schedule procedures in the OR for research patients on the clinical trials.

Confirm appointments by telephone prior to each clinic session



Data Management



Assist the study coordinator and research nurse maintain research charts and regulatory binders

Assist with data management needs, such as data entry, research charts



Budget & Financial Management



Process bill payment, travel reimbursement using SAP

Process incentives to study patients through SAP

Place orders, verify shipments, and resolve purchasing-related issues in SAP



General Clinical



Schedule patient appointments for follow up, consultations and second opinions

Schedule patient procedures in the OR



Minimum Qualifications (Mandatory):

Minimum 2 years related experience required

Experience in customer service

Experience conducting health-related research required

Demonstrated skills in oral and written communication required

Proficiency in the use of Microsoft Office, reference managers, databases, spreadsheets, and word processing required

Excellent attention to detail and organizational skills required

Knowledge of clinical research practices and principles required

Must have excellent time management skills



Classified Title: Research Program Assistant II

Role/Level/Range: ACRO40/E/02/CC

Starting Salary: $20.00/hr

Employee group: Casual / On Call

Schedule: Monday - Friday, Hours will vary

Exempt Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM OB GYN Subspecialties

Personnel area: School of Medicine



The successful candidate(s) for this position will be subject to a pre-employment background check.



If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711.



Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .



The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.



The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.



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How to apply:

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