Remote Security Administrative Assistant - Milne Point - Prudhoe Bay - job 1198048

NMS USA

Date: 09/12/2021

City: Prudhoe Bay, Alaska

Employment type: Full-time


About NMS


Built on a culture of safety and integrity, NMS delivers award-winning, integrated support services to a variety of clients in food service, facilities management, camp services, security and hotel management in Alaska and the continental U.S. We are proud to serve not only our original oilfield clients, but also clients from federal, state and local governments, corporate facilities, healthcare institutions, schools and universities, manufacturing centers, and the transportation and telecommunications industry. Our clients have peace of mind knowing we are committed to delivering best-in-class service, and we bring creativity, technology and experience to every project. Our mission is to provide management and support services at a level of quality, value, safety and expertise beyond our clients' expectations. At NMS, we expect our employees to fulfill that mission in every aspect of their work.


Summary


The Remote Security Administrative Assistant provides services for a variety of large and small business clients where health, safety and security is our #1 priority. This is a public environment at the BP Building and surrounding areas with the corresponding levels of traffic (employees, visitors, customers, etc.).


Essential Duties and Responsibilities



  • Data entry, invoicing and reconciliation of financial reports and safe audits.

  • Logs, compiles, organizes, processes, and summarizes many different types of data.

  • Prepares reports, correspondence, complies various statistical reports/graphs to support staff, supervisors, or managers.

  • Ensures own actions and those of others observe maximum level of safety and compliance.

  • Notifies on site individuals of visitors wishing to see them.

  • May check heating, lighting, sprinkling, security, ventilations, fire, etc., systems to make sure they are operational.

  • Operates or performs such standard office duties such as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials, etc.

  • Operates in a climate of confidentially requiring discretion.

  • Assists others with overflow work or special projects.

  • Will assist in the preparation of documents in support of the security division.

  • Will play varying roles in supporting or conducting an area's ongoing business or staff meetings.

  • Responsible for order office supplies

  • May utilize specialized computer systems and applications as required by the division.

  • Actively supports and participates in performance improvement activities.

  • May also be combined with other position duties

  • Notify supervisor is safety and sanitation standards are not being met.

  • Other duties that are pertinent to the department or unit's success also may be assigned.

  • This position has no supervisory responsibilities.


Minimum Requirements



  • High school diploma or GED equivalent.

  • Must have at least three (3) years of work experience in a related field.

  • Ability to work independently and complete assignments in a timely manner.

  • Strong communication skills, in both written and verbal forms.

  • Must have intermediate skills in using the following equipment: Calculator, fax machine, multi- line phone, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, copy machine and misc. office equipment.

  • Must be able to cooperate and work as part of a team with fellow employees, customers and clients.

  • Must be able to make decisions in the moment with little to no supervision.

  • Contract requires employees to speak, understand, read and write English.

  • Must meet and adhere to all safety guidelines and regulations set forth by the company and client.


Working Conditions and Physical Requirements


Weather: Indoor


Noise level: Moderate


Description of environment: This is a public office environment.


Must constantly be able to stand, walk, climb, push, pull use hands and arms, stoop, kneel and crouch.


Physical requirements: Must be able to lift and move up to 25lbs.


Competencies



  • Customer Service – Provides outstanding customer service; manages difficult or emotional situations; responds promptly to customer needs; responds to request for service and assistance; meets commitments in a timely manner.

  • Interpersonal Skills – Focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to other ideas.

  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

  • Written Communication – Writes incident, logs and other reports clearly; able to read and interpret written information.


NMS Core Values


Safety guides our behavior.


Honesty and integrity govern our activities.


Commitments made will be fulfilled.


All individuals are treated with dignity and respect.


The environment will be protected and sustained.


Required Language


Equal Opportunity Employer/Shareholder Preference


NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.


It is NMS policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.


Accommodation Request


If you are a job seeker with a disability and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone or via email. In order to appropriately assist you with an accommodation, we ask that you please specify the assistance needed in order to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.


To request an accommodation by telephone, contact us at: 1-800-478-2000


To request an accommodation by email, contact us at recruiting@nana.com





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