Administrative Assistant (Business Development) - Merrimac - job 1332699

SVA Consulting

Date: 10/13/2021

City: Merrimac, Wisconsin

Employment type: Full-time

Job Details


SVA is looking for an Administrative Assistant to join our growing Business Development team in our Madison, WI location. This isn’t just your typical administrative work! This is your chance to be part of a team of creative, fun, and energetic people that work in both marketing and sales. This unique role provides an opportunity for you to learn new sets of skills, outside of the typical 9-5 desk work, and have fun doing it! Come build your career at SVA, an independent and growing professional services firm that has been certified as a Great Place to Work®!

Important responsibilities and duties may include, but are not limited to, the following:

50% Administrative

  • Organize and write draft sales proposals

  • Update and maintain external referral spreadsheet

  • Enter information in CRM to assist sales team with prospect follow up

  • Take inventory of branded merchandise and maintain an accurate record of supply for reorder

  • Print and maintain a back stock of all company brochures in both the Madison and Milwaukee offices

  • Update and maintain the BD Home page on SVA’s Intranet site

  • Assist sales and marketing with list development and tracking

  • As requested, provide production assistance to the BD team for photography, videography, and other platforms as requested

  • Create Power Point decks for seminars and webinars

  • Assist with minor updates to the SVA websites using HubSpot’s content management system

  • Transcribe new releases of SVA video content

  • Manage the weekly SVA Fundamental assignment and release

  • Administer peer-to-peer recognition program (Kudos), with guidance from HR as needed

  • Provide assistance and support to other Corporate Services areas as requested, specifically to include backing up the front desk and mailroom as scheduled, and as otherwise needed

  • Provide backup assistance with scheduling candidate interviews and career fairs

  • Process payment reconciliation for BD team member event registrations, digital ad platforms, Software as a Service (SaaS) charges, and as otherwise needed

50% Projects

  • Assist the Business Development (BD) staff with lead generation and/or community facing projects, events or presentations

  • Event administration duties, including processing of payments, sending logos and ads, managing RSVP’s for events, adding to BD calendar, sending outlook invites to attendees

  • Research, plan, negotiate, order and distribute requested SVA branded items

  • Create featured images, write copy, and post to the SVA social media sites, including posts pertaining to clients, prospective clients, employees, and candidates

  • Create SVA professional bio PDFs for new employees

  • All other duties as assigned

Education: Associate’s Degree in Business or related field preferred.

1-2 years’ prior experience required, preferably in a professional services/marketing environment

Demonstrated Skills, Abilities, & Behaviors

  • Proficient in Microsoft Office, PPT, TEAMS and CRM

  • Experience using HubSpot a plus

  • Experience using Photoshop and InDesign a plus

  • Works collaboratively in a team environment

  • Ability to multi-task and quickly pivot to higher priority initiatives

  • Detail oriented

  • Excellent communication skills

  • Accurate data entry skills

  • Professional in working with internal/external staff

  • Ability to work under pressure and meet tight deadlines while maintaining accuracy

  • Exemplifies our Core Value of Serve People Better, as well as our 31 SVA DNA Fundamentals

Apply Today!

Begin a long-term relationship with a company where motivation drives advancement. We invite you to explore employment opportunities with us and see how you can have an exciting and enjoyable career!

SVA is certified as a great workplace by the Great Place to Work® institute.

SVA participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

SVA participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU..

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